Constitution

1. NAME: The organisation shall be known as the North Glasgow Football Development Group.

2. OBJECTIVES: The group is established solely for social and recreational purposes and shall operate for the use of the local inhabitants without distinction of political, religious or other opinions. The group’s main activities/purposes are improving and increasing access to sport for all.

3. MEMBERSHIP: (a) Membership is open to people of all ages. (b) Membership is free of charge. (c) The Secretary shall keep a register of members.

4. COMMITTEE/ANNUAL GENERAL MEETING: (a) The Annual General Meeting is held during June each year. (b) At the AGM, members will elect a committee that will have at least 5 office bearers – Chairperson, Secretary, Treasurer and 2 additional Office Bearers. (c) The committee is empowered to arrange fundraising and open bank accounts. The bank account will be managed on the basis of any 2 from 3 authorised signatories. (d) The office bearers shall be eligible to stand for election for, and hold the same post, for no longer than THREE consecutive years. (e) The committee may fill, on a temporary basis, any vacancy on the committee by co-option.

5. NOTICE OF MEETING: Members shall be notified of appropriate committee meetings of the organisation 7 days before the meeting by letter. General Meetings shall be announced by notices, displayed in community venues, giving at least 21 days notice.

6. MINUTES: Minutes of meeting shall be kept in a book or file. The minutes of the previous meeting shall be circulated in advance or read out at the meeting, proposed and seconded as a true record of the meeting, and on being approved, a master copy should be signed and dated by the Chairperson. Minutes shall contain a record of those in attendance, those who have sent apologies, items that were discussed, all decisions taken, and any action points required, noting who should be responsible for progressing such items.

7. MOTIONS: (a) No motion or amendment, outwith the agenda items, shall be discussed until moved, seconded and accepted by the Chairperson. The Chairperson may require such motions to be in writing. (b) All amendments to a motion should be moved and seconded before a debate proceeds, unless otherwise allowed by the Chairperson. Amendments shall be voted on in an order set by the Chairperson prior to a vote on the substantive motion. (c) All decisions taken by the committee must be properly discussed at an appropriate committee meeting, moved as a motion, or otherwise agreed, and accurately recorded in the minutes of the appropriate committee meeting.

8. ANY OTHER COMPETENT BUSINESS: Any member wishing to introduce business under this heading may do so. However, the Chairperson may limit discussion or defer the business until another meeting at his/her discretion.

9. VOTING: (a) Subject to the provisions of the constitution, all questions arising at any meeting shall be decided by a simple majority of those present who are entitled to vote. No member shall exercise more than one vote, unless given written authorisation to act as proxy/representative IN ADDITION to that person’s own legitimate vote. The Chairperson retains a casting vote in addition to his/her vote, but only in the event of an equality of votes cast prior to the Chairperson’s casting vote. (b) To elect office bearers at an AGM or SGM, voting may be by show of hands. Where a simple majority of those eligible to vote so request, it shall be by ballot. (c) Ex-officio members and co-opted members are not entitled to vote.

10. QUORUM: The numbers forming a quorum shall be as follows: AGMs and other general meetings - ONE THIRD of total membership Committee meetings - ONE HALF of the committee

11. GENERAL MEETINGS: (a) A Special General Meeting may be called by 20 members who so request in writing, signed by all 20. On receipt of such a request, the Chairperson shall arrange the meeting to be held within 21 days, notifying members by notices in community venues by letter to all members. Or (b) Any motion, or vote of no confidence, in office bearers or committee, must be discussed at a General Meeting. (c) Any changes to the constitution can only be made at a General Meeting, and must be by a TWO THIRDS majority of the vote.

12. CLOSE OF MEETINGS: Meetings shall be closed at the Chairperson’s discretion, unless a TWO THIRDS majority of those present, and entitled to vote, so desire, allowing for a continuation of the meeting for up to ONE HOUR or finalise a stated item, or items, of business.

13. DISSOLUTION: In the event of the group being dissolved, either by the group failing to meet, or by a TWO THIRDS majority vote at a General Meeting, any remaining funds will be returned, as required by any grant-giving body, or distributed to another local group having the same purpose.